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Accounting Coordinator (AP/AR) - Real Estate & Contract Support Services

Location
Hartford, Connecticut
Job Type
Permanent
Posted
1 Aug 2022
Posted
27-Jul-2022
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Accounting/Finance, Administrative, Customer Service, Facilities Management
Location(s)
Hartford - Connecticut - United States of America
JOB SUMMARY
Provides support to Facility Manager(s), Business Operations Manager, Lead Contract Support and the Business Unit Contract Support team. Collaborates with these team members to enable the department and business unit to meet objectives in an effective and efficient manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Understand, anticipate, and deliver internal and external customer needs while building effective relationships.

Positively respond to both internal and external customers through effective communication and personal accessibility.

Provide excellent customer service by managing client expectations and ensuring information is communicated between the team and customers.

Liaise with client on a variety of matters and attending to their needs while maintaining a strong working relationship.

Understand procedures and processes and operate them to the required standard. Examples of these are:

Working closely with vendors to ensure timely submission of vendor invoicing per contract and policy including vendor setup and vendor account maintenance.

Review AP invoice submissions utilizing P2P to ensure proper support documentation in compliance with PO/ work order authorization, G/L
coding of invoice per policy and resolving discrepancies with the vendors.

Prepare and track automatic direct debit for utility and telecommunication payments and assist Supervisor with setup of Automatic Direct Debit for vendors.

Review and distribute electronic rent statements for monthly recurring charges and non-recurring charges.

Review and distribute capital project progressive billings and other reimbursement requests.

Follows up on monthly AR report for Client and Business Unit; resolves client
questions and ensures fees are collected.

Assist with budget and variance analysis as well as other comprehensive spend tracking in regard to Disadvantaged Business Enterprises, Local/Niche business partners, strategic and preferred vendors.

Review financial reports and assist with the analysis of financial statements including the preparation of reclasses and accruals for the period close.

Coordination of vendor and tenant files including contracts, insurance documents, reports, and deliverables, ensuring they are statutorily compliant with QHSE and company policy.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE
High school diploma or General education degree (GED) required plus a minimum of one year experience in accounting or financial operations support. Associate's degree with concentration in Business or Finance preferred.

CERTIFICATES and/or LICENSES
None

COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

FINANCIAL KNOWLEDGE
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and ABILITIES
Basic knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Must work well under pressure with proactive approach to routine and non-routine occurrences. Advanced organizational skills, attention to detail. Ability to work in multiple accounting software applications.

SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.
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Details

  • Job Reference: 674018812-2
  • Date Posted: 1 August 2022
  • Recruiter: CBRE
  • Location: Hartford, Connecticut
  • Salary: On Application
  • Sector: Accounting
  • Job Type: Permanent